The Barn at Shaker Trace Nursery - Rules of Use

Working Native Plant Nursery

The Barn at Shaker Trace Nursery is located within an active native plant conservation nursery dedicated to ecological restoration. Guests are asked to help preserve this unique environment. Nursery operations are integrated into this facility, with wildlife habitat integrated into the building and grounds.

Reservations

Persons reserving The Barn at Shaker Trace Nursery must be at least 18 years old and assume responsibility for their group and the condition of the room after the group has left the premises.

Refunds & Rescheduling

Refunds will be issued only if the cancellation is made at least 30 days prior to the reservation date. Reservations may be rescheduled with 30 days or more notice. Refunds will not be issued due to inclement weather.

Nursery Areas

Please be aware that during your reservation, general public use is permitted throughout the site, including walkways, nursery rows, patios, and outdoor spaces. After park hours (dusk), members of the reserving party are permitted in the immediate vicinity around the reserved area only. Guests may stroll the grounds as part of their rental, but only The Barn indoor space is reserved for your exclusive use. If you have questions, please contact the Shaker Trace Nursery Manager prior to your event date.

Natural Materials

Guests may not step into nursery beds, restoration areas or fenced growing areas. Staking, digging or anchoring into turf, gardens, patios or landscaping is strictly prohibited. Picking, cutting, digging or removing flowers, seeds, plants, branches or other natural materials is strictly prohibited. Natural materials may not be collected from the property for any reason.

Motor Vehicle Permits

Reservation fees include park entry for invited guests.

Special Sound Consideration: Bat Colony Protection

The Barn has a resident colony of bats living in a specially designed bat boxes habitat in the building. Amplified sound disturbs the bat colony and is prohibited. The reserving party is permitted to use the Barn’s interior sound system, but may not bring amplified sound (speakers, DJs, live music, etc.) unless it is acoustic. Music may be played through the existing sound system without amplification.

Parking

Parking is permitted in defined public parking spaces only. Vehicles are not permitted on walkways or grassy areas. Please note that parking is limited and the public may be on-site while the facility is open, including during a reserving party’s  reservation period. Parking is limited to 30 spaces on Thursday and Friday mornings, due to previously scheduled volunteer events.

Check-In & Setup

Check in at the Shaker Trace Nursery office. The event space will be pre-set; tables and chairs are provided. Allow time for rearrangement. The air conditioning thermostat is pre-set at 75°F. Temperature cannot be adjusted.

Check-Out & Cleanup

The reserving party will be held responsible for any damage to area and for cleanup. All garbage must be placed in provided receptacles. The person/group reserving The Barn at Shaker Trace Nursery is responsible for removing all personal items, food and decor by the end of the event

In alignment with Great Parks’ sustainability efforts, guests are encouraged to minimize waste onsite.

Conduct & Bylaws

All Great Parks’ bylaws and regulations apply to reserved areas. At their sole discretion, Great Parks Rangers may terminate occupancy or remove individuals from the area with no refund or credit. Conduct that could endanger the welfare of others or infringe on other’s enjoyment will not be tolerated.

Alcoholic Beverages

Beer, liquor and wine are permitted by reserving groups within reserved area only. If alcohol is being served, the guest must comply with applicable liquor laws. If alcohol is being sold, in any manner, the guest is to contact the State for applicable liquor permit requirements. If a permit is required, the guest must provide Great Parks of Hamilton County in advance of the reservation with a copy of the permit and proof of liquor liability insurance listing Great Parks of Hamilton County as an additional insured.

Deliveries & Decorations

Deliveries must be made with a member of the reserving group present. All decorations, equipment, containers, etc. must be removed from the premises at the end of the event. Fireworks, sparklers, open flames, sky lanterns, and pyrotechnic devices are prohibited. Helium balloons, rice, birdseed, flower petals, confetti, glitter, artificial snow or similar materials are prohibited.

Decorations are limited to tabletops only. Tabletops vary in condition; tablecloths are recommended. Tables, chairs and other Great Parks furnishings must remain inside The Barn. Tape or pushpins are not permitted to affix anything to the interior or exterior building walls. Signs are prohibited in Great Parks of Hamilton County, including at park or building entrances.

Vendors & Rental Equipment

Deliveries of rental equipment or other items must be made during the period of occupancy with a member of the reserving group present. All equipment must be removed from the premises at the end of the event. Click HERE for the Permission for Vendor/Rental Equipment form.

Pets

Pets are not permitted in indoor spaces.

Tipping

Great Parks staff and volunteers are not permitted to accept tips or gratuities of any kind.

Smoking Policy

Smoking is prohibited in all indoor spaces.

Private Security

The use of private security by any guest or reserving party is prohibited at all Great Parks locations, facilities and private events. If you have security needs or questions before your event, please contact Guest Relations at 513-521-7275.

Miscellaneous

Participation in group gathering events or activities may result in injury or contracting illnesses such as influenza, MRSA, Coronavirus, etc. Rental space reservations in any Great Park are at your own risk. As a courtesy, guests should exercise good sense and respect for others. Please remember that rules of use are enforced to protect guests and park facilities.

Emergency

In case of emergency, dial 911. For non-emergency response by Rangers, call 513-521-3980 or 513-825-2280.

Questions

For questions regarding the above guidelines, call Guest Relations at 513-521-7275 for assistance.